NationalPOACBoardofDirectorsMeeting

National POAC Board of Directors Meeting

October 9, 2007 – 8:00am

Des Moines Iowa

President Harry Chestnut called the meeting to order and roll call was taken: Eulah Gahwiler, IL; Judy Katzenberger, WI; Scott Shingleton, IN; Ken Steele, AL; Jeanette Krueger, MT; Diana Peaton, AZ; Ross Bradford, UT; Dave Morris, OK; Kent Rorick, MN; Pat Burton, TX and John Burger, NY. President Chestnut stated that Director Burton was not in attendance for roll call but was on-site.

At this time, President Chestnut announced that the Board was going into Executive Session.

Open meeting resumes…

Director Pat Burton announced to the Board that due to some recent allegations presented against him, he is temporarily removing himself from the Board until this issue is resolved.

Minutes of the last meeting, July 20, 2007 – Director Bradford made a motion to dispense with the reading of the minutes from the last meeting since they were printed in the POA Magazine. Director Morris seconded the motion. Unanimous. Motion passed.

Financial/Treasurers Report – Director Morris presented the current financial report to the Board. Discussion. Director Steele moved to accept the financial report as presented subject to audit. Director Gahwiler seconded the motion. Unanimous. Motion passed.

Executive Secretary Report –

Board Election 2007

Area I – Jeanette Krueger 19 votes, Carol Davidson 14 votes

Area IV – Dawn Walther 98 votes, Gene Carr – 77 votes, Kent Rorick

2 votes, Fred Netz 1 vote.

Area VII – Sheila Bennett 26 votes, Ken Steele 21 votes, DJ Jiles 1 vote

Area VIII – Beverly Tabor 17 votes, John Burger 15 votes, Sue Little 8 votes.

From the results of the election, three new Board Members will replace current Directors: Dawn Walther replaces Kent Rorick; Sheila Bennett replaces Ken Steele; and Beverly Tabor replaces John Burger. These new Board Members will be seated during a Board Meeting in October and new 2007-2008 officers will be elected. Executive Secretary Hutchcraft congratulated those who were elected and offered a special thanks to everyone who ran for election. A very special appreciation of past service was extended for those who are leaving the Board in October: Ken Steele, John Burger, and Kent Rorick.

The current owner of the pony that was reported by Director Burger after the Northeast Regional 2007 as having measuring issues has been contacted to arrange for re-measurement. The owner assured Sid that this pony would be in Des Moines, as it is consigned to the 2007 sale.

The POAC National Board of Directors received a letter from Lynn Puffinbarger, OK, regarding a pony that was inspected at the 2007 Tulsa Fair Show and was denied show privileges due to no sclera, mottled skin, and no appaloosa hair color. Discussion. No action taken.

Measuring Stick Proposal – Sid Hutchcraft presented a prototype of a new measuring stick that includes a second bubble. This stick is manufactured in Decatur IL and the second bubble is on the moveable horizontal arm of the stick. Discussion. The cost of the new stick will be $260 (including direct shipping) and a minimum order of 25 sticks is required at the initial order. Director Steele suggested that the National Office order these new sticks after Sid Hutchcraft receives approval from the measuring committee after using them as a test at this year’s International Sale and Futurities check-in. The National Office is currently out of measuring sticks. Discussion. Director Rorick made a motion to order a 25-stick supply of the current measuring stick that has one bubble. Director Krueger seconded the motion. Discussion. Voting in favor: Shingleton, Burger, Krueger, Peaton, Bradford, Katzenberger, Morris, and Rorick. Steele and Gahwiler abstained. Motion passed. Director Rorick made a motion to shelve the prototype measuring stick. Director Burger seconded the motion. Voting in favor: Shingleton, Burger, Krueger, Peaton, Bradford, Katzenberger, and Rorick. Directors Steele, Gahwiler and Morris abstained. Motion passed.

2007 International Show 13-18 High Point Girl Award – There was a problem at the 2007 POA International Show regarding high point one pony/one rider and multiple pony high point designation procedure. Discussion. Director Burger moved to maintain the single award that was presented at the International Show. Director Steele seconded the motion. Discussion. The entry forms for the show need to be clarified to better reflect this designation process. It is currently listed only in the General Rules in the magazine. Voting in favor included Shingleton, Burger, Peaton, Bradford, Katzenberger, Gahwiler, Morris and Rorick. Director Krueger abstained. Motion passed. Director Shingleton also added that the deadline for submitting the designations must be moved up since the show now starts on Sunday. The office will make this change for 2008.

International Marketing/USLGE – The planning and completion of details for the Fieracavali Expo in Verona Italy are all but complete. Sid Hutchcraft will be attending this expo in November and working there with a German POA member. They will be showing the new DVD “Buying a Horse from the USA” in Verona. POA literature will be available in English, Italian, and German. Sid has started some preliminary planning for International promotional efforts for POAC in 2008. Final planning will occur once the $40,000 USLGE grant requests for 2008 are given full approval. This week Sid received information for exhibiting at the 2008 Americana show in Augusburg Germany. The USLGE also has preliminary plans for an exhibit in Leone, France and Verona, Italy in 2008.

Western Classic 2008 – Bonnie Morris presented a bid comparison from the audit committee to the Board regarding proposals received for the Western Classic 2008. Discussion. Director Rorick made a motion that the Board approves the show to be held in Loveland Colorado for 2008, provided dates are available. Director Burger seconded the motion. Unanimous. Motion passed.

Sunflower POA Club – The National POA office has received a request from the Sunflower POA Club in western Kansas for support and consideration in being reactivated. Director Morris stated that the Kansas POAC has been contacted and do not want this club reactivated. Director Morris made a motion to not reactivate the Kansas Sunflower POAC. Director Steele seconded the motion. Voting in favor: Shingleton, Peaton, Bradford, Katzenberger, Gahwiler, Morris, Rorick, and Steele. Opposed: Burger. Director Krueger abstained. Motion passed.

HYPP Rule (added to Rule 26 as H) – The Board discussed the wording and intent of this rule. The Rule states, “Ponies that have been tested HYPP and the test results have come back as HYPP N/H or HYPP H/H will not be eligible for breeding purposes”. This appears in the 2007 POAC Official Supplement. The concern is that this rule addresses only Ponies. It could be interpreted that any offspring, where an N/H or H/H Appaloosa or Quarter horse has been used in a POA breeding program, can be registered even knowing that the parentage is/was N/H or H/H. Registrar Missy Corn commented that currently the Registration Department has no way of researching this information. Director Morris recommended that the National POAC have membership with the American Quarter Horse Association and the ApHC so that the Registrar can research these extended pedigrees. Discussion. Director Morris moved that the POAC have memberships to the AQHA and ApHC National Organizations to assist in obtaining pedigree information. Director Bradford seconded the motion. Unanimous. Motion passed.

Sale Catalogs were mailed out late due to Western Publishing printing delays.

There are 540 stalls this year being occupied at this 2007 International Sale/Futurity show. Some of these are portable, rented stalls that do cost the club extra rental fees.

A request from Charlene Astin was presented requesting a new Huntseat Futurity to be added to the International Show (similar to the Charlie McClaren Futurity for Western Pleasure). Discussion. Director Krueger moved to refer this proposal to the International Show Committee. Seconded by Director Bradford. Unanimous. Motion passed.

Show Department Report – Kelly Hauser reported that the Show Department is current at this time.

Bookkeeping Department – Lynda Corn reported that she is current through the end of September which she feels is normal for this time of year with the added workload for the National Sale.

Registration Department – Missy Corn reported that she is at mid-August for registrations currently. A large volume of baby registrations are coming in to the office at this time. The National Futurity classes are up this year in numbers. The Yearling Incentive Program has good numbers, along with the JPFC.

Director Morris added that he has been able to obtain some registration statistics concerning ponies that are still Tentative that are eligible for Permanent status in the POA Registration Program. A letter can be generated to send to the owners on record of these ponies to generate more money for the National Office. Currently there are 3,331 ponies that are eligible for permanent status, with potential revenue of $49,965.00.

Magazine Department – The November Magazine is in the final stages and will be mailed out on schedule. The 2008 Youth Calendar is done and will be handed out at the POAC Magazine booth this week. The 2008 Stallion Calendar is not available, but should be printed within the next 2-3 weeks. Director Shingleton addressed that continuing problem of POA Magazine front cover color. Discussion. The Board agreed that advertisers must be able to sign-off on their advertising before the magazine goes to print.

Committee Reports:

Audit Committee – Bonnie Morris gave the Audit Committee Report to the Board and asked for questions. A copy of this report was e-mailed to the entire Board on September 11, 2007 for review. No responses were received on the report by the Board. A hard copy was handed out for the Board to review at this meeting. This information was requested at the last Board Meeting regarding proposed budgets and Executive Secretary Position recommendations. This information will be reviewed by the Board and discussed at a later time.

Breeders Committee – No Report

Futurity Committee – Included with the Registration Department report

International Sale Committee – Susie Drish gave a report on stalls. Once again, there is a problem with early arrivals trying to get stalls before they are marked. She would like the Board to address the continuing problem of stalling all sale ponies in the main barn. Discussion. Director Rorick asked the Board for discussion regarding keeping the sale in DesMoines IA. Discussion. President Chestnut said that the contract for the Iowa Fairgrounds is reviewed on an annual basis. Missy Corn asked the Board about the collection of camping fees. The POAC has always collected the camping each year. This year, the grounds are collecting the camping at $20/night. Some of the POA exhibitors have already paid their camping at $10/night with their sale/futurity entries. Discussion. This will have to be addressed with the fairgrounds to see how they plan to handle this collection issue.

Marketing/Long Range Planning Committee – Youth Rodeo Incentive Proposal submitted by Director Krueger – Designed to promote POA’s to youth who participate in youth rodeo @ Little Britches, Jr. & Hi. School Rodeo.

Distribute POA information to youth rodeo organizations

Do a flyer or brochure with pictures of youth from POA doing various gymkhana events.

Sponsor an ad on RFD-TV during youth rodeo programs that highlight POAs.

Sponsor a gate banner for Little Britches and High School year-end championships.

Offer an incentive program to youth to use a POA in youth rodeo. Examples:

Half price class fee for every class completed in at youth rodeo (with proof) applied to gymkhana classes at the Classic or the International Show.

For every youth rodeo class participated in, receive a free gymkhana class at a Classic or the International, with proof of participation.

Year-end award for a youth who rodeo’s on a POA.

Medallion award for Youth Rodeo, no charge, but must apply.

FREE one-time membership for a youth in rodeo who owns or purchases and then participates in Youth Rodeo with a POA.

Highlights a youth with a POA who competes in Youth Rodeo with an article in the POA magazine.

Any other suggestions are welcome. This is a market seen on TV by hundreds of viewers weekly. We need to tap into this group of kids. POA’s would be perfect for those small youth to do barrels, poles and so much safer to dismount from than a regular size horse.

This was referred to Marketing Committee for review.

Judges Committee – Denny Brown gave information on judging clinics/seminars that are coming up in the next few months. President Chestnut asked about ponyrama shows, classic shows, and futurities where one judge might sign multiple cards for trail and games. Discussion. Brown clarified that if a judge is responsible for judging one class, he/she signs one card. More discussion. Director Burger stated that this is already addressed in the rule book. The current rules must be enforced on both the state and national level.

Inspection Committee – Director Bradford asked the Board if the new Inspection Video is still progressing. President Chestnut said that Duane and Nancy Strunk are working on this new video.

International Show/Hospitality Committee – Chuck Patterson and Melissa Purkapile gave a brief report on the 2007 International Show in Lake St. Louis, Missouri. Melissa suggested that it would be best to have assigned camping spots for next year and said that the facility could take care of directing campers to their assigned spots. The Hospitality Committee would still work with the individual families to get them parked by others that they request to be camped with. President Chestnut said that the Show Committee would address this for next year.

Youth Committee – No report at this time

Director Burger recommended to the Board that a new committee be added at the POA National Convention which would allow a representative to meet annually to discuss club issues and have a direct voice to the National Board. Discussion. No action taken at this time.

Rules Committee –

The following are rules that were passed by committees and now are to be discussed and acted upon by the National Board:

1.Page 18 Rule 2 Membership Privileges; D. Eligible to be either National Director, Officers, Inspector, show Chairman, State/Chapter Directors, Officers, Inspector, Show Chairman…

G. Both the owners and the exhibitors must be active, current paid, members to be eligible to participate in the Classic Shows, International Show, at Regional Shows, the International Sale, National Futurities and to be eligible for National Year End Awards.

A motion by Director Burger was made to approve above 1. and G. Director Morris seconded. Unanimous. Motion passed.

A motion was made and approved to suggest to Judges to use the POA approved score sheets at all shows. Also, Rule 73 C. Responsibilities – add 8. All classes judged and receiving a score or time, the score or time cards shall remain property of the show committee. Placings for such classes shall not become final until one hour after the conclusion of that class once the initial announcement of results (after checking for any omissions or clerical mistakes.) (Also referred to the Judges Committee per Board minutes 10/06 Board Meeting). Discussion. Eulah made a motion that the Board takes no action on Rule 73C at this time. Motion withdrawn.

Rule 122A.1 Page 136 and on the 2007 supplement (correct height of jump to 18” instead of 1’8”). Director Bradford moved to approve motion. Director Katzenberger seconded motion.. Unanimous. Motion passed.

7 Rules 164 and Rule 165 JPFC & Futurity. Any two year-old can be ridden in pleasure and shown in lead in trail at the same show. (Question rule number 115 in 2007 Supplement for Yearling & two-year-old in hand trail. 2006 Rule Book 115 is Trail). Discussion. Director Steele moved to refer this to the JPFC Committee. Director Bradford seconded motion. Unanimous. Motion passed.

Rule 125, Page 138 Traditional Native American Costume. G.1 Consideration should be given to the material used and the design of the costume. Period costume is required to maintain the historical or traditional nature of the class. Discussion. Director Krueger moves to accept motion. Director Steele seconded motion. More discussion. Voting in favor: Shingleton, Krueger, Peaton, Bradford, Katzenberger, Gahwiler, Rorick, and Steele. Opposed was Morris. Director Burger abstained. Motion passed.

13 Rule 63 Page 59 Regional Shows F.1.b., 14 Rules 67, Page 62 International Show G., 15. Rules 66 Page 61, Classic Shows H.2 (Horsemanship patterns (except Leadline) shall be mandatory.) Delete and only finalists shall work the rail. Director Steele made a motion to accept this rule change, seconded by Director Katzenberger. Voting in favor of motion: Shingleton, Bradford, Katzenberger, Gahwiler, Morris, and Steele. Opposed: Rorick, Burger, Peaton and Krueger. Motion Passed.

Rule 167 Page 176 International POA Sale A.2 – Pedigree breeding certificate (if mare is bred), signed transfer, reference sire statement (if reference sire will be listed) omit brand inspection and keep brief owners statement and a picture taken during the current year. All of these documents must be sent for each POA consigned with the consignment form to the POA office. Discussion. Director Katzenberger made the motion to add must and omit brand inspection. Director Krueger seconded the motion. Unanimous. Motion passed.

Director Burton asked President Harry Chestnut if he could get a POAC Handbook rule clarification at this time.

Rule 131 Page 143 Flag Race C Flagsticks should be 18” in length with recommended 3/8” or larger round dowel, with blunt ends, flags attached with fabric measuring at least 5”x7”. Director Dave Morris moved to accept this motion. Director Bradford seconded motion. Unanimous. Motion passed.

Rule 126, Page 140 General A.1. Exhibitors in walk-trot classes shall NOT be eliminated from participating in gymkhana classes. Director Krueger moved to accept this motion. Director Katzenberger seconded the motion. Unanimous. Motion passed.

New Proposal – Youth ROM The youth earns ROM points on horsemanship and equitation only. Points may be accumulated over more than one year and on more than one pony, requiring 500 points and a $25 fee. Awards would have to be determined. Inquiry will need to be done regarding the National computer program on calculating this award. Director Steele moved to accept this proposal, and the motion was seconded by Director Krueger. Discussion. Unanimous. Motion passed.

33 Rule 63, Page 59 Regional Shows B. Consider less than 500 miles from show site to show site for adjoining regions on the same date. Discussion. Director Katzenberger moved to accept this proposal and Director Burger seconded the motion. Unanimous – Motion passed.

RULES CHANGES TO CLARIFY AND IMPROVE THE ENGLISH CLASSES

Rule 105 Page 90 Hunt Seat Tack, E. Optional Equipment 7. Protective boots, leg wraps and bandages are allowed only in Equitation Over Fences and Open Jumping.

Rule 112 Hunt Seat Equitation Over Fences B. (change to read) Courses should consist of a minimum of four fences and require at least eight (8) jumping efforts and include at least one change of directions. A ground line is required for each take off side. Jumps should be similar to those found in the hunt field. Striped poles are discouraged. Course diagrams should be described as in Rule 120S and 121B. No line should be drawn by the Show Committee showing the line or route to be taken.

Fence Heights: a. 8&U Minimum 12” – Maximum 18” (crossed rails encouraged)

9-12 & 12&U Minimum 18” – Maximum 24”

13-18 & 18&U Minimum 24” – Maximum 30”

Jumps heights to be measured at the center of the jumps. Spreads shall not be greater than the height for that age group.

Director Steele made a motion to approve this proposal. Director Krueger seconded the motion. Unanimous. Motion passed.

Rule 120, Page 129 Open Jumping A.

1. Fence Heights:

a. 8&U Minimum 12” – Maximum 18” Cross rail encouraged in the 1st round. Straight rails may be used for Jumps off. Raise only suggested when 3rd jump is required. Classic, Regional and International Shows the jumps may be used set at 18” minimum, to encourage clean rounds and 24” maximum. Omit J Page 130, place with 1.a.

b. 9-12 and 12&U Minimum 18” – Maximum 24” (Jump off 30”)

c. 13-18 and 18&Under Minimum 24” – Maximum 30” (Jump off 36”)

Director Katzenberger made a motion to accept this proposal. Director Steele seconded the motion. Unanimous. Motion Passed.

Jump heights to be measured at the center of the jump. Spreads shall not be greater than the height for that age group. Page 132, R.3 At least one combination may be included in every course. Double (in and out) and a Triple (three jumps) are Optional. R4. Every course must contain a minimum of 8 jumping efforts and include at least one change of directions. A ground line is required for each take off side.

Director Krueger made a motion to accept this proposal. Director Katzenberger seconded the motion. Unanimous. Motion passed

5) Rule 120 Page 134 W Tack omit paragraph 1,2,3, change to Tack and Attire; See Rule 105. Hunt Seat Tack and Rule 106 Hunt Seat Attire, Page 82-92.

Director Krueger made a motion to accept this proposal. Director Bradford seconded the motion. Unanimous. Motion passed.

6) Rule 120 Page 134 Hunter Over Fences A. Fence Heights. Omit A. this class is open to all ponies who are shown over fences not to exceed 2’6”. Add :

8&U Minimum 12” – Maximum 18” (cross rails encouraged)

9-12 and 12&Under Minimum 18” – Maximum 24”

13-18 and 18&Under Minimum 24” – Maximum 30”

Spreads shall not be greater than the height for the age group and to measured at the center of the jump.

Director Steele moved to accept this proposal. Director Shingleton seconded the motion. Unanimous. Motion passed.

Rule 121 (Page 134) B.1. change number from 118L should be 120L

Rule 121 (Page 135) C.3 Add striped rails are discouraged.

Delete – The width of the spread should not exceed 2’6”

Change to: A ground line is required for the take-off side of each obstacle to be jumped.

Rule 121, Page 135D Judging 1. Eliminate a.b.c.h.

In case if broken equipment or loss of shoe the rider must continue if the rider wishes to avoid penalty or may voluntarily withdraw.

EXTREME SPEED SHALL BE PENALIZED (Caps is the only change)

Omit title Conformation. Change to Quality, Substance and Soundness.

Delete together with faults.

Faults: Change to Disobediences

Page 136 – Omit circling while on course and pulling up---Change to: Circling and or pulling up at Jump shall be considered a refusal.

Director Katzenberger moved to accept this proposal. Director Bradford seconded the motion. Unanimous. Motion passed.

Rule 122 Page 136 a.1. change to: Ponies are first required to jump two fences.

8&U – 12” (cross rails are encouraged)

9-12, 12&U – 18”

13-18, 18&U – 24”

If the obstacles are set in a straight line, they must be set a minimum of (change to 40 feet or 60 feet recommended.)

Change to: After completing the two jumps, the competitor shall hand gallop around a turn, halt, back and then stand quietly. They then should exit the ring or return to the line-up on a loose ring.

Change to: Ponies considered for an award are then to be shown at a walk, trot, and canter both ways of the ring with light contact.

D Change to: The jumping phrase of Hunter Hack shall be judged under the same guidelines as the Hunter Over Fences Classes.

Director Steele made a motion to accept this proposal. Director Krueger seconded the motion. Unanimous. Motion passed.

RULES PASSED BY COMMITTEES:

BREEDERS:

To accept ponies that has dark spots, but must have sclera around the eyes and two (2) out of three (3) characteristics to be registered and have show rights.

Director Krueger moved to accept proposal. Director Rorick seconded motion. Unanimous. Motion passed.

Remove the use of the wording of white as a base color from the rule book as Equine geneticists do not recognize white as a base color.

Director Rorick made a motion to accept this proposal. Director Morris seconded the motion. Unanimous. Motion passed.

FUTURITY:

Accept the Most Colorful Class Proposal to the Futurity show. (This was already done at the July 2007 National Board Meeting)

JPFC rule concerning using a JPFC pony in Leadline horsemanship only – Emphasis to go by the Leadline horsemanship rule only. No additional classes are permitted, even if non-pointed.

Director Burger moved to leave the rule as it currently reads. Director Steele seconded the motion. Voting in favor: Burger, Peaton, Bradford, Katzenberger, Gahwiler, Morris, Rorick and Steele. Directors Shingleton and Krueger abstained. Motion passed.

The JPFC pony may NOT be shown in lunge line or in-hand trail and then ridden in the futurity. This rule needs more clarification. (This has already been addressed and passed by committee). Director Rorick moved to pass this proposal. Director Krueger seconded the motion. Discussion. Motion and second withdrawn. No action taken.

JUDGES:

Western Riding lead changes – Requiring 13-18 and 18&U Western Riding have at least four flying lead changes or are disqualified. 12&U is to have at least four lead changes (flying or simple). Director Burger moved to take no action. Director Gahwiler seconded the motion. Voting in favor: Shingleton, Burger, Krueger, Katzenberger, Gahwiler, Morris, Rorick and Steele. Opposed: Bradford and Peaton. Motion passed.

The following rule was discussed: English Bits – A port must be no higher than 1-1/2 inches (3.8cm).

On broken mouthpieces – The Mouthpiece may be two or three pieces. If it is three pieces, a connecting ring must be no larger than 1-1/4 inches (3.17cm) outside diameter, or a connecting flat bar must be no longer than 2 inches (5.08cm) and 3/8 inch (0.95cm) to ¾ inch (1.9cm) measured top to bottom and must lie flat in horse’s mouth.

All smooth, round, twisted slow twist, corkscrew, double twisted wire (mouthpieces) and straight bars or solid mouth pieces with a maximum port height of 1-1/2 inches (3.81 cm) are acceptable.

Nothing, such as extensions or prongs may protrude below the mouthpiece (bar). All mouth pieces must be a minimum of 5/16 inch (.79cm) in diameter measured on inch (2.5cm) from the check.

Illegal: English bits of any style featuring cathedral, fishback, or donut mouthpiece: rough, sharp material, or mechanically altered bits are illegal and shall be cause for disqualification.

The judge may prohibit the use of bits and equipment he may consider too severe.

A bit cannot be physically or mechanically changed to increase the severity of its use and may be eliminated at the discretion of the judge.

Bloody mouth: In all divisions, if a horse’s mouth is found to be bloody, disqualification is at the discretion of the judge.

PICTURES OF ACCEPTABLE ENGLISH BITS AND UNACCEPTABLE ENGLISH BITS (Printed in handbook)

See attached for complete rules and pictures of bits

Director Steele moved to accept this proposal. Director Katzenberger seconded the motion. Voting in favor: Shingleton, Burger, Krueger, Peaton, Bradford, Katzenberger, Morris, Rorick and Steele. Director Gahwiler abstained. Motion passed.

Establish a Reining and Western Riding Guide for our judges to score patterns. These score sheets should be turned in with the show results to the National POAC and they should be kept as part of the show records. We should have standardized score sheets for Western Riding, Reining, Trail, Lunge Line and Trail available to judges and put on the POA website as available forms for printing.

Director Krueger moved to accept this proposal. Director Gahwiler seconded the motion. Unanimous. Motion passed.

Rule F.1 in the 2007 POAC Handbook Supplement: …cannot strike with a whip “or lunge line”.

Director Katzenberger moved to accept this amendment to the supplement. Director Krueger seconded the motion. Unanimous. Motion passed.

INSPECTION:

Rule 84. Inspection for Color (page 75), Paragraph G. “Majority decision of the Inspection Committee is final”. Does the following option need to be added for color inspection as it is for measuring? “If the owner does not agree with the Inspector’s opinion, he/she may request of the show committee that three additional inspectors act as arbitrators and inspect the pony, and their work shall be final.”

Director Rorick moved to accept this proposal. Director Morris seconded the motion. Discussion. Unanimous. Motion passed.

Rule 82A and 83J were reviewed. The committee felt that rule 82A4 was not needed because Rule 83.J states the same thing. Add “and their word shall be final” to the last sentence of 83.J.

82A4 reads: “If the owner does not agree with the inspector’s measurements, he may request of the Show Committee that two other inspectors, act as arbitrators, and measure the pony and their word shall be final.”

83J states: “Pony will be given a 15-minute time limit to measure at the required height and a maximum of three (3) time periods. On the third measurement, there must be two additional witnesses to the measurement. All three will sign the inspection form.” Add and “their word shall be final.” Discussion. No action taken.

Rule 85D Remove “four” from this sentence. There are ponies with minimal spots on the top of the hips or back that can only be observed by the inspector standing on some elevated object such as the back of a pick up truck. 85D reads: “Pony should be viewed from all four sides.”

Director Rorick moved to accept this proposal. Director Morris seconded the motion. Discussion. Unanimous. Motion passed.

Take the word “Albino” out of the rule book wherever it appears. Director Morris moved to accept this proposal. Director Bradford seconded the motion. Unanimous. Motion passed.

The Committee recommended that the POAC Board adopt a proposal submitted by Omer Krueger regarding the selection of an elite inspector group to be consistent and correct at all sales, International Show, Classic Shows, and all Regional Shows. (Proposal in entirety was printed in the February 2007 Minutes). Discussion. No action taken.

From the July 2007 Meeting:

Addition 1) Tie Breaker for High Point Awards – In the current 2006 Handbook, it would be on page 76, Rule 88B, and the current Rule 88B would be 88C. Types of Awards.

New Rule 88B “In the event of a tie for a high point award (other than year-end award and futurities), it will be broken in favor of the exhibitor and/or pony that has earned the largest number of 1st placings in that show, then the largest number of 2nd placings, and then the largest number of placings.

Director Burger moved to accept proposal. Director Morris seconded the motion. Unanimous. Motion passed.

Correction to Rule 25. Types of Registrations

Tentative Registration, 2.a. The exception: ponies foaled in 1997, which have a grade parent that is not identified in the CP program.

Should be: a. The exception: ponies foaled in 1997 and before, who have a grade parent that is not identified in the CP program.

Permanent Registration. 1. Must have a Tentative Registration Certificate; or may be an unregistered pony, 6 years and older, who has one POA parent.

Should be: 1…Must have a Tentative Registration Certificate; or have one registered POA parent identified in the CP program or registered with an approved crossbreeding registry. Rule 50.

Add: a. The Exception: ponies foaled in 1997 and before, who have a grade parent that is not identified in the CP program.

Director Bradford made a motion to accept this proposal. Director Katzenberger seconded the motion. Unanimous. Motion passed.

Director Gahwiler discussed issues concerning the National Youth Club ---

Trail practice at International Show – More organization needed

The results of the Team Tournament Competition at the 2007 International show were not announced or posted.

These items need to be discussed and perfected for the 2008 International Show. Also, the Youth Account funds should go through the National POAC Accounting Department and not through the youth club sponsor. Director Morris stated that the Ways and Means Committee is addressing this issue.

Director Burger made a motion to remove “Youth cart will not count towards any high point awards” from the current rule book. Discussion. Director Bradford seconded the motion. More discussion. Voting in favor – Burger, Krueger, Bradford and Steele. Opposed: Rorick, Shingleton, Peaton, Katzenberger, Gahwiler and Morris. Motion failed.

Director Morris made a motion not to cover the “Rules Not Passed by Rules Committee”. Director Steele seconded the motion. Discussion. No action will be taken on these defeated rules. Voting in favor: Shingleton, Krueger, Peaton, Bradford, Katzenberger, Gahwiler, Morris, Rorick and Steele. Director Burger abstained. Motion passed.

Director Morris made a motion to waive the membership fees for owner of POAs foaled in 1999 and before IF they will advance their ponies from Tentative to Permanent within a specified time period. This would be offered on a one-time basis. Director seconded the motion. Unanimous. Motion passed.

Old Business:

Amateur Program Proposal – Discussion. Director Gahwiler commented that the survey that was sent to the general membership asking if they would support an amateur program reflected that the majority membership does not want a change in our current adult riding program (JPFC). More discussion. Director Burger said that the current Board needs to act now to preserve the POA Organization for the future by providing more opportunity for families to show in the POA approved shows. More discussion. Director Burger made a motion to approve an adult program as an Open 19 & Over Adult Program and removing the word Amateur. Director Krueger seconded the motion. Discussion. Motion and second rescinded. Director Burger made a motion that under approved POAC Performance Classes, add F. – Approved Class Divisions. 19 & Over Open --- Western Pleasure, English Pleasure, Reining and Trail. F.1 Open to any rider over the age of 18 and any age pony. 2. These classes may be offered at all shows at the discretion of the Show Committee. 3. National year end points will be tabulated and printed in the magazine like other classes. 4. National year end awards will be issued if sponsors are available. Director Krueger seconded the motion. Discussion. Director Morris read a proposal presented by Director Burton at the last meeting that would allow for approved Adult POA State Clubs. This proposal had no action taken at that meeting. Voting in favor: Bradford, Krueger, Peaton, Burger, and Shingleton. Opposed: Morris, Steele, Katzenberger, Gahwiler, and Rorick. President Chestnut broke the tie and voted in favor of the motion. Discussion. This motion passed as a rule proposal for future consideration.

Director Rorick gave the Board an update on his book project. No progress has been made since the last meeting. Rorick plans to find another publishing company to discuss printing his book and will report to the Board at a later time.

NEW BUSINESS AND DIRECTOR REQUESTS:

Youth Scholarship Rules – Presented by Director Shingleton – Recommends that more consideration be given to their POA show record and POA activities and involvement.

International Show Ribbons - Director Shingleton requested that the International Show ribbons be reviewed to provide a nicer quality ribbon. Class names should be on all of the ribbons.

Magazine Availability – Director Bradford asked Jeanette Arends to make a presentation. Arends asked the Board to consider donating a POA subscription to every Children’s Hospital in the country for promotion purposes. This proposal was referred to the Marketing Committee.

Jeanette Arends also proposed to the Board that PHCs be available at designated local club shows. This was referred to the Inspection Committee.

Director Burger asked the Board to consider National POAC offer a Regional Recognition Program that would calculate Regional Point Standings. This would reward Regional Participation. Director Morris said that this will have to be done by a computer generated program because the office staff do not have the time to generate these standings manually and the creation of this program will have to be researched.

President Chestnut stated that the Board would go to Executive Session at this time.

(President Harry Chestnut left the meeting and facility before the closing of Executive Session)

Open meeting resumes…

Vice President Pat Burton re-opened the meeting. Director Steele made a motion to adjourn this meeting. Director Bradford seconded the motion. Motion denied.

The Board returned into Executive session.

Open meeting resumes:

The Board offered Executive Secretary Hutchcraft and additional one-year contract with the current terms. Hutchcraft verbally accepted the offer extended by Vice President Burton.

Director Steele made a motion to adjourn the meeting.. Director Morris seconded the motion. Unanimous. Motion passed.

NEWLY ELECTED BOARD OF DIRECTORS MEETING:

Director Pat Burton opened meeting for new officer elections. For office of President:

Director Walther nominated Pat Burton. Director Krueger nominated Scott Shingleton. Director Katzenberger moved to close nominations. Walther seconded the motion. Unanimous. Motion passed. Paper ballots were handed out to all Directors for voting. Three non board members were chosen to count ballots. Results: Burton – 7, Shingleton – 4. Director Burton is the new National POAC Board President. Director Walter nominated Director Shingleton for the office of Vice President. With no further nominations, Walther moved to close nominations. Director Katzenberger seconded the motion. Unanimous. Motion passed. Director Shingleton is Vice-President Director Katzenberger made a motion to nominate Director Morris for Secretary/Treasurer. With no further nominations, Walther moved that the nominations be closed. Director Bradford seconded the motion. Unanimous. Motion passed. Director Morris is Secretary/Treasurer.

After a brief break, the meeting was resumed (Directors Peaton and Chestnut were not present).

President Burton asked for nominations from the Board to create a Hearing Committee. A committee of five (5) is needed and one member of the committee is the Chairman of the Rules Committee if possible. Judy Katzenberger (Rules Committee Chairman) agreed to serve as one member. Other nominees included Dawn Walther, Beverly Tabor, Sheila Bennett and Scott Shingleton. This Hearing Committee chose Scott Shingleton as the Chairman of the Hearing Committee.

Director Bennett moved to adjourn the meeting. Director Morris seconded the motion. Unanimous. Motion passed.

Respectfully submitted:

Joyse L. Banister