Meeting Minutes
Wisconsin POAC State Meeting – February 16, 2008
Ramada Inn, Stevens Point, WI
Meeting was called to order at 1:07 PM by President Gina Hermann – 23 adults & 2 youth were present
Secretary Report from the November 2007meeting was posted on the web site. Questions were raised if there were any other corrections to the minutes. A motion was made to approve the minutes by Sharon Llanas, Seconded by Courtney Ourada. Motion Approved.
Treasurer’s Report was presented by Jared Katzenburger. We currently have 2 accounts due to the transition between treasurers. There is an available balance of $656.50 in the checking account. Gerald Hrabik motioned for approval, seconded by Colleen Schneider. Motion approved.
Committee Reports
Show Committee
Judges are all hired and all show approvals for this show season are in.
The roof on the small red barn at West Salem collapsed and they are building a new 80 X 108 barn, however they are planning on taking the 40 new portable stalls and putting them in this barn and ordering some for a total of 56 stalls in the new barn. There are 33 stalls in the white barn. This will only give us 89 stalls and that is not enough to hold our shows. We donated money, the Northern chapter donated money and Minnesota donated money for stalls so that we would be able to host our shows there and have enough stalls We need at least 120 stalls. Cindi Meehan and Judy Katzenburger will be drafting up a letter to the fair committee stating our concerns about the stalling and asking them to consider building descent restroom facilities for us to use. There was discussion about the size of the new stalls that they purchased and the safety hazard that they are with the split doors. One of the fair committee’s suggestions was that we use the sheep barn with the short stalls. This was unacceptable to our membership.
It was brought to the attention of the general membership that last year there were several classes not paid for at shows. Over 4 shows there were a total of 62 classes not paid for and 25 bags of shaving missing. Discussion was raised as to whether we should continue with the honor system for paying for classes or go to entry forms. The show committee recommended having the announcer keep track of the pony numbers in the classes. Gerald Hrabik motioned to keep the honor system for the 2008 show season and have the announcer write down the pony numbers in the classes. Seconded by Cindi Meehan. Motion carried.
Discussion was brought to the floor regarding kids showing in both the 6 and under classes and the 8 and under classes. Ginger Houck motioned that the kids would have to pick either age group class. Seconded by Judy Katzenburger. Discussion followed. Motion carried with an 11 approval and 2 against.
The announcers have been hired for this show season.
Ribbons need to be ordered to have enough for this season. Larry Gibson motioned to go ahead and have Brenda get the ribbons needed. Seconded by Linda Dempski. Motion carried.
The Turkey Circuit show in November went well. There will be a few changes made for next years show if we have it. Jumping classes will be eliminated and there will be changes in the 6 and under classes and the 8 and under classes. Also there will be a charge for all bags of shavings. Sharon Llanas motioned that we hold the Sterling show again in 2008. Seconded by Autumn. Motion carried.
Pam Coombs motioned to send in $50 for 2009 Midwest Regional show approval. Seconded by Laurel Scaffidi. Motion carried.
Halter Futurity & Stallion Service – Colleen Schneider
Our futurity auction at the November meeting made $825.00. Sustaining fees are due July 1, 2009. As of the conclusion of this meeting Colleen Schneider will be resigning for this committee and Jackie Guthrie will be replacing her. Lisa Jacobson motioned to accept Colleen resignation and appoint Jackie Guthrie. Seconded by Autumn. Motion carried.
Pleasure & Cart Futurities – Patti Jacobson
Patti was unable to attend. Lisa Jacobson reported for her. Patti is sending information to Becky about the rule changes. Recommendations have been made to change the pleasure futurities to 5 and under pony, any age rider and have the payment die the day of the show. Many people feel this will help to increase the size of our futurities. Pam Coombs motioned to table these changes until our November meeting. Laurel Scaffidi seconded. Motion carried.
Pam Coombs then motioned to set up a committee to research the proposed futurity changes. Judy Katzenburger seconded. Motion carried. Jared Katzenburger, Lisa Jacobson and Courtney Ourada volunteered to work on this committee.
Promo Page – Pam Coombs
We have 21 members on the promo page and it will run from February thru November. This is one of the longest times that this has run. Last year with the editor changes there was some confusion and it ran when it wasn’t supposed to and some pages had errors on them. Pam has gotten it straightened out and the national club has issued us credits for those pages in the amount of $324.00, which Sharon has received. Because the national office raised the price from $105/month to $130/month we will be short $40.00. Rick Niemeyer has offered to donate the $40.00.
Pam Coombs made a motion to change the price for the 2009 promo page to $80.00 per add and run it all year and you would need to get her your add information by November 1, 2008. Seconded by Rick Niemeyer. Motion carried.
WPOAC Newsletter – Becky Stapleton
Nothing new, just a reminder that it will run 4 times a year and get your ads and covers to Becky.
Memberships – Becky Stapleton
Memberships are coming in steady. Some people have been having a hard time opening the membership page on the web site, but this should be fixed.
Wisconsin Horse Council – Lori Helmer
Lori was unable to attend but sent along a reminder to the kids to apply for the Wisconsin Horse Council scholarships. Sharon Llanas has brought it to our attention that the grants are given out to clubs for horse projects. The club needs to apply for these grants and make a presentation to the committee. Pam Coombs suggested that we apply for a grant for the 2009 regional. Rick Niemeyer moves to apply for $2000, then amended it $1000. Seconded by Pam Coombs. After further discussion the motion was withdrawn. Gerald Hrabik motioned that we apply for a $500 grant for futurity awards. Seconded by Sharon Llanas. Colleen Schneider motioned that in November we apply for another grant for the 2009 Regional. Seconded by Cindi Meehan. Motion carried.
Year-End Awards – Cindi Meehan and Gina Herman
Nothing new
Computer & State Point – Judy Katzenberger
Everything is going well. Nancy is updating the checkout program.
Midwest Horse Fair – Colleen Schneider & Amber Dreyer
Dawn and Lindsey Walthers will be handling it for 2008. Dawn has had a problem getting responses from the royalty about whether they will be attending or not. Next year there will be a deadline for the royalty to decide by.
Certificate Program – Ginger Houck
The certificates will be put in individual folders for each class so that they aren’t given out twice and will be kept at the show office.
Futurity Auction – Pam Coombs
National Magazine Article Youth – Stacy Stapleton
Stacy has submitted articles but is always in need of news.
National Magazine Article Adult – Courtney Ourada
Has had one in every month but is running out of things to say. Courtney will not send one in if she doesn’t receive enough news.
Youth Club Council – Jill Zimmer, Courtney Ourada, Lindsay Walther
The youth meeting in November went much better having a room for them to meet in. One of the royalty crowns was broken and it has been replaced. The next youth meeting is at Custer in June.
POA Board of Directors – Judy Katzenberger
The general membership brought it to the attention of our directors that the judging committee needs to get control of hiring the judges. Sid should not be doing this on his own. How did this change.
Web Page – Amber Dreyer
Amber was unable to attend this meeting. A thanks went out to Amber she is doing a great job.
Old Business
2008 Shows
Everything is set, all judges are hired and all show approvals are in.
Class Sponsorships
2008 Midwest Regional - Pam Coombs motioned that we sponsor one class. Courtney Ourada seconded. Motion carried.
2008 International show – Sharon Llanas motioned to sponsor one class. Seconded by Judy Katzenburger. Motion carried.
Insurance premiums - Bill for 2008 is $885.00. Pam Coombs motioned to pay this. Seconded by Cindi Meehan. Motion carried.
Wisconsin Horse Council Membership $100. Judy Katzenburger motioned for payment. Seconded by Cindi Meehan. Motion carried.
New Business
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Gina Hermann suggests that we start a committee to write up a code of conduct that we will provide for our youth. We have had a few situations where we need to let the kids know what we expect from them and the standards they need to uphold. Rick Niemeyer suggests that we let the parents know what we are expecting of our youth. Gerald Hrabik motions to implement a code of conduct. Seconded by Rick Niemeyer. Motion carries. Autumn motions that in order to receive your year end award you must sign the code of conduct rules. Seconded by Colleen Schneider. Motion carried. Pam Coombs motions that in order for your membership to be active you must sign the code of conduct rules. Sharon Llanas seconded. Motion carries. The committee for writing up the code of conduct will be Gina Hermann, Ginger Houck, Courtney Ourada and Sharon Llanas.
Next meeting and year end awards banquet
Colleen Schneider has planned for the meeting and awards to be held at Mountain Bay Resort/Dale’s Weston Lanes. It will be an evening of bowling and pizza. The cost is $17.00/person for bowling and pizza and $9.50/person for pizza. After the pizza and bowling we will gather in a meeting room to present awards. This is a little different than what we have done in the past but it will give the kids more to do. Courtney Ourada motioned to accept this proposal. Seconded by Lisa Jacobson. Motion carried.
Adjourn
Gerald Hrabik motioned to adjourn the meeting, seconded by Laurel Scaffidi. Meeting adjourned at 3:43.
